JOB DESCRIPTION

Billing Analyst/Audit Clerk or equivalent

(a) Responsibilities

Invoices are received and must be validated prior to payment. Validation consists of auditing charges to prove they are DOJ accounts. All invoices accepted and paid by accounts payable. Must first receive payment approval by Government Official.

1. Calculate charges and maintain financial data and payments

2. Goods or services in various computer spreadsheets or other DOJ financial databases to calculate charges or total amount due;

3. Monitor accounts and ensures payments are issued in a timely manner to avoid penalty payments and no duplication of payments are issued.

4. Reconcile billing vouchers; ensure completeness and accuracy of data on accounts.

5. Maintain Account and Customer Contact Database;

6. Prepare reports for the On-site Project Manager, COTR or Billing Branch Official;

7. Billing Clerk is responsible for checking account figures, postings, and documents for correct entry, and mathematical accuracy;

8. Maintain good customer service by responding to customer requests and telephone calls in a timely manner;

9. Prepare formal dispute documentation, and track status until full reconciliation;

10. Create and maintain a log of vendor dispute;

11. Tracking reimbursable expenses and preparing associated bills;

12. Maintaining accurate and complete documentation of transactions;

13. Maintaining logs that track the status of transactions and requests;

14. Pro-actively identifying problems and ringing them to the attention of the supervisory accountant on a timely basis.

15. Maintaining effective and congenial working relationships with government, customers, vendors and support staff.

(b) Qualifications

1. Associates of Arts degree or 3 years work experience in an accounting related field;

2. Demonstrated ability to understand accounts payables and accounts payables and accounts receivables;

3. Experience in telecommunications billing and working with local, long distance, and wireless vendors;

4. Ability to prepare cost analysis on rate adjustments for services provided by OSS;

5. Demonstrated competence in successfully applying leadership, organization and problem solving skills in a business environment;

6. Excellent oral and written communications skills and the ability to write vendor disputes;

7. Familiarity with using personal computers and knowledge of Microsoft Office product, WordPerfect and Excel;

8. Operational knowledge of Federal laws, regulations, procedures and policies governing billing maintenance and a demonstrated ability to interpret and apply then to a variety of situations;

9. Ability to perform required tasks as shown above.